HR Administrator

Company

Green-tech Limited (also supporting Origin Amenity & Origin Fertilisers)

Job Title

HR Administrator

Reporting to

HR Business Partner

Location

Rabbit Hill Business Park, Great North Road, Arkendale, HG5 0FF

Vacancy Type

Permanent, Full Time, Monday to Friday 8.00am - 5.00pm/ 8:30am-5:30pm

Remuneration

Dependent on experience

Role Outline

Green-tech is the UKs largest landscaping supplier, providing quality landscaping materials and wholesale garden supplies for landscaping contractors, architects, designers and landowners. Green-tech is part of the Origin Amenity group of companies, which is owned by Origin Enterprises plc.

Origin Amenity, through several businesses, is a leading provider of turf and amenity management solutions to the professional sports turf, landscaping and amenity sectors in the UK and some export markets.

Origin Fertilisers supplies fertiliser products to the agriculture market in the UK. Operating from 12 geographically diverse locations providing maximum coverage of the UK.

Origin Enterprises plc is an Agri-Services group providing specialist on-farm agronomy services, digital agricultural services and the supply of crop technologies and inputs. The Group has leading market positions in Ireland, the United Kingdom, Poland, Romania, Ukraine, Belgium and Brazil.

This role will support with the day-to-day administration of the human resources function, which provides full HR support to the Origin Amenity group of companies and Origin Fertilisers.

The HR Administrator will be responsible for the timely and accurate delivery of all HR administration and human resources information including recordkeeping, reporting and information management systems, ensuring compliance with GDPR regulations.

Typical Duties and Responsibilities

The HR Administrator will perform a wide range of duties and responsibilities. These include, but are not limited to:

• Completing HR related administrative documentation encompassing the whole employee life cycle; from right to work checks, contracts of employment, offer letters and new starter paperwork, to probation confirmation, changes to terms and conditions, maternity/paternity/parental leave paperwork, sickness paperwork and leaver processing.
• Updating and maintaining HR databases/systems. These include but are not limited to; absence monitoring, employee reviews, training, long term sickness, new starters/leavers.
• Producing accurate and timely HR reports and sending to the relevant recipients.
• Monitoring completion of training and chasing managers or employees, as required.
• Supporting with recruitment such as creating job descriptions, posting internal and external adverts, liaising with agencies and arranging interviews.
• Collecting, sorting and distributing incoming correspondence.
• Organising and maintaining electronic and paper employee records, including scanning personnel files.
• Maintaining organisational charts.
• Conducting personal details updates or similar and collating and monitoring paperwork received.
• Maintaining good working relationships with departments and managers within each business, answering queries sent via email or phone and escalating where appropriate.
• Assisting with ad hoc Company mail merge documentation.
• Supporting with employment communications, such as newsletters and people updates.
• Providing administrative support to the human resources team as required, such as typing up notes or letters.
• Some involvement with basic employee relations activities dependent on level of experience.
• Carrying out any other duties as requested by line manager.

The HR Administrator should be flexible in working hours when required to complete work or to work out of hours.

Skills and Attributes

• Excellent knowledge of general IT systems including the ability to compose and produce standard letters and reports (Word, Excel, Outlook, PowerPoint).
• Ability to deal sensitively and appropriately with confidential information in line with GDPR.
• Have excellent people and communication skills with the ability to develop a rapport with individuals and groups.
• Be able to work accurately, with a high attention to detail.
• Manage your time effectively and work under your own initiative.
• Able to work to deadlines and within defined standards.
• Flexibility, willingness to learn and a great work ethic.
• Ability to travel occasionally within the UK, as required.

It’s you we’re interested in

At Green-tech and Origin, we want everyone to have an equal opportunity to achieve their full potential. We positively encourage applications from all suitably qualified and eligible candidates, regardless of their gender, ethnicity, disability, age, sexuality, religion or belief, marital status, pregnancy and maternity.

Having a diverse and inclusive business is vital for our future success and that’s why we treat all our applicants fairly and with respect, irrespective of their background or any other protected characteristic.